2.2.3 Project Management

Purpose:

• To inform about the Veoneer requirements on the supplier's:

1. Project Management System.
2. Personnel capabilities and resources in project supporting departments.
3. Engineering- and project supporting equipment.

• Close and frictionless project collaboration between suppliers and Veoneer is a key success factor. Project collaboration is supported by two main columns:

Professional project management processes on both sides, structured collaboration processes and well defined interfaces. Regular meetings and effective communication.

Input from Veoneer:

Project specific inputs are defined in the “Component and Software Life Cycle”. If any project inputs are missing, the supplier shall pro-actively request missing information. If missing inputs compromise the project time line, the supplier shall inform the responsible buyer immediately in writing.

Requirements:

1. Project Management System

1.1 General Requirements

The supplier defines implements and maintains a PM-System with procedures for project teams and management, which describe how projects are run and controlled. These procedures must be incorporated into the suppliers quality management system. The PM-System must focus on risk and problem avoidance through early risk and problem detection and management.

Project Team:

In accordance to IATF 16949 supplier projects shall be driven by an interdisciplinary team and lead by a project leader. The suppliers management shall assign to the project team the full responsibility and competence for the defined project tasks and results. The project team shall ensure that all end-of-phase milestones, hereafter called “Tollgate”, requirements are met prior to a tollgate review.

Project workflow:

Every supplier project must follow a defined, supplier specific workflow, which - in accordance with the IATF 16949 requirements - shall be separated into different (project) phases.

Example:

Veoneer's VPDS (Veoneer Product Development System) Workflow consists of five phases and five Tollgates (TG).

The supplier shall ensure continuous project synchronization with Veoneer and sub-suppliers.

Tollgates (TG) :

A “Tollgate” shall end each defined project phase. A Tollgate is a significant event marking the progression of the supplier project. A Tollgate requires a Tollgate review and approval to pass. The supplier Tollgate reviews require participation of the executive management responsible. It’s recommended to include the Managing Director and the functional management responsible. To structure the Tollgate Reviews, the supplier shall synchronize the project plan with actual project results (based on project QCD (Quality/Cost /Delivery). Tollgate dates shall be fixed dates (milestones) controlled by the project plan.

Language:

The project plan, the APQP (Advanced Product Quality Planning) report and submitted test, PPAP (Production Part Approval Process) and other documentation must be in English.

Project and Design Changes

The supplier shall install procedures to control project and design changes according to IATF 16949 requirements. For all changes, which impact the project timing, the project synchronization has to be repeated and the Project Plan and S-APQP-plan has to be updated.

In case of any major risks or actual QCD-target (Quality/Cost/Delivery) conflicts,  Veoneer has to be informed immediately in writing and an action plan has to be submitted.

1.2 Requirements on Supplier Development Processes:

The Supplier Development Process shall contain the product/component development process (if applicable) as well as the manufacturing process development.

To successfully run a project, the supplier defines in the Supplier Development Process all project tasks and their relations.

1.2.1 Supplier Development Process

The Supplier Development Process shall be based on:

• The supplier, sub-supplier, technology, tool and manufacturing process specific project tasks. Project tasks,  their planning, realisation and review in the following areas must be considered in the Suppliers Development Process:
  • Programme and Resource Management
  • Cost Controlling
  • Product-, Process- and Tool Development
  • Manufacturing
  • Logistic (incl. Packaging)
  • Purchasing and Sub-Supplier-Management
• The Advanced Product Quality Planning (APQP) project activities in the 'S-APQP & PPAP management in PLM' using 'SQP IT application in VPP' (see Training). Reference is also the AIAG-Manual APQP.
• The defined supplier PM-System and its project phases and Tollgate-reviews.
• The Veoneer project requirements described in the VSM main block “Component and Software Life Cycle””.
• The project related IATF 16949 requirements.
• The AIAG-Manual PPAP.

1.2.2 Supplier Standard-Project-Plan

• The Supplier Development Process shall be defined through a supplier specific Standard-Project-Plan.
• The supplier's Standard-Project-Plan describes how the project tasks are related to each other. The Standard-Project-Plan shall be a general plan not taking any specific product into consideration. It shall show and reflect the task relations with the least amount of risk. It must focus on risk and problem avoidance through early problem detection and risk management. This must include the use of Risk-Analysis- and FMEA-methods.
• The Standard-Project-Plan shall case by case be adapted to every new project, as defined by Veoneer and to be used for all Veoneer projects. The project oriented, adapted Standard Project Plan is then called Project Plan.

2. Personnel capabilities and resources in project supporting departments

• Personnel capabilities and resources in project supporting departments must be adequate to the assigned tasks.
• Project personnel resource planning shall also consider, that Veoneer expects project accompanying, regular meetings at Veoneer's Design- and Production facilities.
• Project personnel training must be traceable and should -beside functional knowledge and qualifications- cover:
  • PM- Methods and tools
  • Project Planning Software training (e.g. MS-Project)
  • APQP method and tools
  • VE/VA-methods (Value Engineering and Value Analysis)
  • P-FMEA
  • Statistical Methods
  • PPAP
  • CAD-training
  • VSM-training (including referenced Veoneer Standards)
  • D-FMEA, DOE or similar tools (if product design is a supplier responsibility)
  • Veoneer product training (request Veoneer support, if necessary)

3. Engineering- and project supporting equipment

• The supplier must have available a CAD-Terminal and appropriate CAD-software to support product design and to exchange and edit drawings and 3D-Models with Veoneer. Specific CAD-software on Veoneer request. Note: The supplier should be prepared to receive drawings and specifications through the VPP (Veoneer Partner Portal).
• When electronic CAD data (3D-Models and drawings) are submitted to the supplier, it is the native format in which it was originally designed, this is considered as the master data. Any translations done on this data is the supplier's responsibility. If re-submission of the data to Veoneer is required, the supplier is responsible for the integrity of the data.
• Appropriate project planning software (preferable MS-Project) is to be used for all Veoneer projects. The supplier's Standard-Project-Plan shall be reproduced by the software and through that available for project specific adaptations.
• The supplier shall provide appropriate test- and measurement equipment and capacity. At least all tests and measurements specified on drawings and specifications must be executable. External partners may be used, but in-house capacity is preferred.
• A prototype- and prototype tool shop should be available for quick and flexible prototype and prototype tool manufacturing. External partners may be used, but in-house capacity is preferred.

Output from Supplier:

General:

• PM-System procedure implementation.
• Standard-Project-Plan implementation.
• Adequate personnel capabilities and resources in project supporting departments.
• Required engineering- and project supporting-equipment as specified above.

Project specific:

• According to VSM main block “Component and Software Life Cycle”
• Project Plan
• S-APQP Plan
• Project/Launch performance, products and processes reaching the QCD-targets

Required Documents:

• PM-System documentation (as part of supplier Quality Management Manual)
• Standard-Project-Plan (reference is point 1.2. above)
• The 'S-APQP & PPAP management in PLM' process shall be used (see S-APQP overview) supported by the 'SQP IT Application in VPP (see Training).
• Project specific documents according to VSM main block "Component and Software Life Cycle”

Reference Documents:

• VSM main block ““Component and Software Life Cycle”
• VSM main block “Supplier Life Cycle”
• IATF 16949
• ISO 9001
• AIAG-Manuals APQP and PPAP